⚙️ Operations & SOPs Prompts

Create a Standard Operating Procedure (SOP) for [PROCESS_NAME] at a [BUSINESS_TYPE]. Process details: - What it covers: [PROCESS_DESCRIPTION] - Who performs this task: [ROLE_RESPONSIBLE] - How often: [FREQUENCY] - Tools/software used: [TOOLS_USED] - Most common mistakes to avoid: [COMMON_MISTAKES] Format the SOP with: 1. SOP Title and Version number (v1.0) 2. Purpose (1 sentence on why this matters) 3. Scope (who this applies to) 4. Prerequisites (what they need before starting) 5. Step-by-step instructions (numbered, with sub-steps) 6. Quality checkpoints (what "done correctly" looks like) 7. Common mistakes and how to avoid them 8. What to do when something goes wrong 9. Related SOPs (list 2-3 related processes) 10. Last updated date placeholder Write at a 6th-grade reading level. Use action verbs. Be specific.

Write a project status update email from [AGENCY/COMPANY] to [CLIENT_NAME] about [PROJECT_NAME]. Project details: - Sender company: [AGENCY/COMPANY] - Client name: [CLIENT_NAME] - Project: [PROJECT_NAME] - Update period: [PERIOD] (e.g., Week of March 18) - What was completed this period: [COMPLETED] - What's in progress right now: [IN_PROGRESS] - What's coming next: [UPCOMING] - Any blockers or items needed from client: [BLOCKERS] - Overall status: [STATUS] (On Track / At Risk / Behind) - Next touchpoint: [NEXT_MEETING] Write the email in two formats: 1. Full update (for monthly/milestone updates): structured with headers, 300-400 words 2. Quick pulse (for weekly updates): bullet points, under 150 words For both: - Lead with the overall status (don't bury the lede) - Be specific about what was done (not vague "worked on project") - If behind, state it clearly with recovery plan — surprises are worse than bad news - Keep ask-of-client items prominent and specific - End with next meeting or checkpoint confirmation

Write a negotiation email from [BUSINESS_NAME] to [VENDOR_NAME] about [NEGOTIATION_GOAL]. Context: - Your business: [BUSINESS_NAME] - Vendor/supplier: [VENDOR_NAME] - What you're negotiating: [NEGOTIATION_GOAL] (e.g., price reduction, extended payment terms, service upgrade, contract renewal terms) - Your relationship history: [RELATIONSHIP] (e.g., 2-year customer, new vendor) - Current deal: [CURRENT_DEAL] - What you want: [DESIRED_OUTCOME] - Your leverage: [LEVERAGE] (e.g., payment volume, long-term contract commitment, referrals) - Your walkaway point (internal only): [WALKAWAY] Write 2 versions: 1. Renewal negotiation: You're up for renewal and want better terms 2. Mid-contract ask: Requesting a pricing review outside of a renewal cycle For each: - Open by acknowledging the relationship positively - State the ask clearly and early (don't dance around it) - Provide justification (your volume, loyalty, or market alternatives) - Be specific about what you want - Give them a path to say yes (make it easy) - Tone: confident, not apologetic; professional, not aggressive